Board of Education Policy Manual

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Board of Education Policy Manual

We currently in the process of reviewing all policies and as they are approved by the board of education, we will be putting them on this web page. Below are the reviewed policies that have been approved by the school board. (The complete manual is available in the superintendent's office).

Policies 1000 -- By-Laws	NUMBER
ORGANIZATION OF THE BOARD OF EDUCATION
School District and Board of Education Legal Matters	1110
Board of Education Authority	1120
Number of Members and Terms of Office	1130

NOMINATION AND ELECTION OF BOARD OF EDUCATION MEMBERS
Board of Education Members: Qualifications	1210
Board of Education Members: Nomination and Election	1220
Reporting of Expenditures and Contributions	1230
Resignation and Dismissal	1240

THE ROLE OF THE BOARD OF EDUCATION
Powers and Duties of the Board (see 1120)	1310
Nomination and Election of Board Officers	1320
Duties of the President of the Board of Education	1321
Duties of the Vice President of the Board of Education	1322
Appointments and Designations by the Board of Education	1330
Duties of the District Clerk	1331
Duties of the School District Treasurer	1332
Duties of the Tax Collector	1333
Duties of the External (Independent) Auditor	1334
Appointment and Duties of the Claims Auditor	1335
Duties of the Extra classroom Activities Funds Treasurer	1336
Duties of the School Attorney	1337
Duties of the School Physician	1338
Duties of the Internal Auditor	1339

BOARD POLICY
Policy	1410
Execution of Policy: Administrative Regulations	1420

MEETINGS OF THE BOARD OF EDUCATION
Regular Board Meetings	1510
Agenda Format	1511
Special Meetings of the Board of Education	1520

MEETINGS OF THE DISTRICT
Annual District Meeting and Election/Budget	1610
Business of the Annual District Election	1611
Annual Organizational Meeting	1620
Legal Qualifications of Voters at School District Meetings	1630
Absentee Ballots	1640
Submission of Questions and Propositions at Annual Elections and Special District Meetings	1650

RULES OF MEETINGS
Quorum	1710
Minutes	1720
Executive Sessions	1730

Policies 2000 -- Internal Operations

INTERNAL OPERATIONS

Orienting New Board Members 2110

Board Member Training on Financial Oversight, Accountability and Fiduciary Responsibilities 2130

BOARD OF EDUCATION ACTIVITIES

Membership in Associations 2310

Attendance by Board Members at Conference, conventions and Workshops 2320

Compensation and Expenses 2330

Board Self-Evaluation 2340

Board Legislative Program* 2350

Board-Staff Communications* 2360

Broadcasting and Taping of Board Meetings 2370

Policies 3000 -- Community Relations

SCHOOL COMMUNITY RELATIONS

Public Information/Media Relations* 3110

Relations with the Municipal Governments 3120

Senior Citizens 3130

Flag Display 3140

School Volunteers and Parental Involvement 3150

Parent-Teacher Associations 3251

PARTICIPATION BY THE PUBLIC

Visitors to the School 3210

Public Comment at Meetings 3220

Enrollment Projections 3258

Booster Clubs 3260

Solicitations

Solicitation of Charitable Donations From School Children –see policy on fundraising 3271

Advertising in the Schools 3272

Soliciting Funds From School Personnel 3273

Class Ring Sales* 3274

Distribution and Display of Information and Announcements 3278

Community Use of School Facilities 3280

Use of School-Owned Materials and Equipment 3281

Operation of Motor-Driven Vehicles on District Property 3290

DISTRICT RECORDS

Public Access to Records 3310

Confidentiality of Computerized Information 3320

PUBLIC ORDER ON SCHOOL PROPERTY

Code of Conduct for the Maintenance of Order on School Property 3410

Code of Conduct for the Maintenance of Order on School Property 3410A

Unlawful Possession of a Weapon on School Grounds 3411

Threats of Violence in School 3412

Anti-Harassment in the School District 3420

Uniform Violent and Disruptive Incident System 3430

EMERGENCY SITUATIONS

Emergency Closings 3510

Policies 4000 -- Administration

ADMINISTRATION

Administrative Organization & Operation 4110

Organization Chart* 4210

Abolishing an Administrative Position 4220

Administrative Authority During Absence of the Superintendent of Schools 4230

Administrative Councils, Cabinets, Committees 4250

Evaluation of the Superintendent and other Administrative Staff 4260

CENTRAL OFFICE AND BUILDING ADMINISTRATION

Duties of Superintendent 4310

COMPENSATION AND RELATED BENEFITS

Professional Development Opportunities 4410

Policies 5000 - Non Instructional Business Operations NUMBER

BUDGET

Annual Budget* 5105

Fiscal Management Goals 5108

Budget Planning and Development* 5110

Budget Calendar* 5115

School District Budget Hearing 5120

Budget Adoption 5130

Administration of the Budget 5140

Contingency Budget 5150

INCOME

Revenues 5210

District Investments 5220

Acceptance of Gifts, Grants and Bequests to the School District 5230

School Tax Assessment & Collection 5240

Property Tax Exemptions 5241

Sale and Disposal of School District Property* 5250

EXPENDITURES

Bonding of Employees and School Board Members 5310

Expenditures of School District Funds 5320

Use of the District Credit Card* 5321

Use of the District Cell Phone* 5322

Reimbursement for Meals/Refreshments* 5323

Budget Transfers 5330

Borrowing of Funds 5340

Authorized Signatures* 5350

PURCHASING

Purchasing 5410

FISCAL ACCOUNTING AND REPORTING

Accounting of Funds 5510

Extra-classroom Activities Fund 5520

Petty Cash Funds and Cash in School Buildings 5530

Publication of District’s Annual Financial Statement 5540

Financial Accountability 5570

Allegations of Fraud 5571

Audit Committee 5572

Internal Audit Function 5573

NON-INSTRUCTIONAL OPERATIONS

Insurance 5610

Facilities Planning 5612

Inventories 5620

Accounting of Fixed Assets 5621

Conference/Travel Expense Reimbursement 5628

General Services Administration Meals and Incidental Expenses 5628-E

Conference/Travel Expense Reimbursement Regulation 5628-R

Request Form for Attendance at Out-of-District Conferences, Meetings, and Training 5628-F

Facilities: Inspection, Operation and Maintenance 5630

Hazardous Waste and Handling of Toxic Substances by Employees 5631

Naming Facilities* 5632

Smoking/Tobacco Use 5640

Energy/Water Conservation and Recycling of solid Waste 5650

School Food Service Program (Lunch and Breakfast)/School District Nutrition Advisory Committee 5660

Student Health and Wellness 5661

Records Management 5670

Information Security Breach Notification 5672

School Safety Plans 5681

Cardiac Automated External Defibrillators (AEDs) in Public School Facilities 5682

Fire Drills, Bomb Threats and Bus Emergency Drills 5683

School Building Access and Control 5685

Use of Video/Audio Systems in the School District 5686

Travel Under Homeland Security Alert* 5687

TRANSPORTATION

Transportation Program 5710

Scheduling and Routing 5720

Transportation of Students 5730

Use of Buses by Community Groups 5740

School Bus Safety Program 5750

Qualifications of Bus Drivers 5760

Drug and Alcohol Testing for School Bus Drivers and Other Safety-Sensitive Employees* 5761

Policies 6000 -- Personnel NUMBER

PERSONNEL

Code of Ethics for All District Personnel 6110

Equal Employment Opportunity 6120

Sexual Harassment of District Personnel 6121

Complaints and Grievances by Employees 6122
6121R

Evaluation of Personnel: Purposes 6130

Health Examinations 6140

Alcohol, Drugs and Other Substances (School Personnel) 6150

Drug-Free Workplace 6151

Professional Growth-Staff Development 6160

Professional Activities by Staff Members 6162

Fingerprinting of Prospective School Employees 6170
6170R

Staff-Student Relations (Fraternization) 6180

Temporary Employment of Additional Staff* 6190

CERTIFIED PERSONNEL

Certified Personnel 6210

Recruitment* 6211

Certification and Qualifications 6212

Incidental Teaching 6213

Probation and Tenure 6214

Disciplining of a Tenured Teacher or Certified Personnel 6215

Professional Staff: Separation 6216

Employment of Relatives of Board of Education Members 6217

Substitute Instructional 6220

SUPPORT STAFF

Supplementary School Personnel 6320

School Bus Monitors and Attendants 6330

Employee Salary Elections for Employees Employed for Less than 12 Months 6314

Athletic Trainers 6340

Temporary Employment to Replace Absent Support Staff 6350

Probationary Period for Persons Serving in Classified Positions 6360

ACTIVITIES

Maintaining Discipline and Conduct 6410

Employee Personnel Records and Release of Information 6420

Employee Activities 6430

Negotiations 6440

Theft of Services or Property 6450

Jury Duty 6460

Staff Use of Computerized Information Resources 6470

COMPENSATION AND RELATED BENEFITS

Health Insurance 6510

Workers’ Compensation 6520

Payroll Deductions 6530

Leaves of Absence 6550

Family and Medical Leave Act 6551

Military Leaves of Absence 6552

Employee Assistance Program (EAP) 6560

Employees Not Represented by Bargaining Units* 6570

Policies 7000 -- Students	NUMBER
ATTENDANCE
Release Time of Students	7111
Diagnostic Screening of Students	7121
Entitlement to Attend - Age and Residency	7130
Educations of Homeless Children and Youth	7131
Residency Determination	7134
Educational Services for Married/Pregnant Students	7150
School Census	7160

STUDENT PROGRESS
Student Evaluation	7210
Provisions of Interpreter Services to Parents who are Hearing Impaired	7211
Secondary Transfer Students	7212
Promotion and Retention	7213
High School Grade Level Assignment	7213R
Grading Systems	7214
Parent Conferences	7216
Graduation Requirements	7220
Early Graduation	7221
Credential Options For Students With Disabilities	7222
Weighted Class Ranking	7223
Commencement Exercises	7224
Dual Credit for College Courses	7230
Student Records: Access and Challenge	7240
Release of Information to the Non-custodial Parent	7241
Military Recruiters' Access to Secondary School Students and Information on Students	7243
Student Privacy, Parental Access to Information, and Administration of Certain Physical Examinations to Minors	7250
Temporary Designation of Person in Parental Relation	7260
School Conduct and Discipline	7310
Loss or Destruction of District Property or Resources	7311
Student Dress Code	7312
Suspension of Students	7313
Students Presumed to Have a Disability for Discipline Purposes	7314
Suspension of Students with Disabilities	7315
Student Use of computerized Information Resources (Acceptable Use Policy)	7317
Alcohol, Tobacco, Drugs and Other Substances (Students)	7320
Searches and Interrogations	7330
Bus Rules and Regulations	7340
Corporal Punishment	7350
Weapons in School and the Gun-Free Schools Act	7360
Extra-curricular Activities	7410
Censorship of School Sponsored Student Publications and Activities	7411
Extra-curricular Programs for Students	7412
Athletic Code of Conduct	7421
Contests for Students, Student Awards and Scholarships	7430
Special Interest Instructional Materials	7440
Fundraising by Students	7450
Constitutionally Protected Prayer in the Public Schools	7460

STUDENT ACTIVITIES
Student Meetings	7410

STUDENT WELFARE
School Health Services	7510
Immunization of Students	7511
Student Physicals	7512
Administration of Medication	7513
Health Records	7514
Accidents and Medical Emergencies	7520
Students with Life Threatening Allergies	7521
Students Due Process	7550
Sexual Harassment	7551
Bullying: Peer Abuse in the Schools	7552
Hazing of Students	7553
Notification of Sex Offenders	7560
Supervision of Students	7570
Safe Public School Choice Option to Students Who are Victims of a Violent Criminal Offense	7580

STUDENTS WITH DISABILITIES
Special Education: District Plan	7610
Grouping by Similarity of Needs	7612
Preschool Special Education Program	7614
Least Restrictive Environment	7615
Pre-referral Intervention Strategies in General Education (Prior to a Referral for Special Education)	7616
Declassification of Students with Disabilities	7617
Students with Disabilities Participating in School District Programs	7620
Section 504 of the Rehabilitation Act of 1973	7621
Appointment and Training of CSE and CPSE Members	7631
Appointment and Training of Committee on Preschool Special Education (CPSE) Members	7632
Student Individualized Education Program (IEP): Development and Provision	7640
Transition Services	7641
Twelve Month Special Services and/or Programs	7642
Transfer Students with Disabilities	7643
Identification and Register of Children with Disabilities (Child Find)	7650
Parent Involvement for Children with Disabilities	7660
Impartial Due Process Hearings/Selection of Impartial Hearing Officers	7670
Independent Educational Evaluations	7680
Special Education Mediation	7690

Policies 8000 -- Instruction	NUMBER
CURRICULUM (GENERAL)
Educational Philosophy	8100
Educational Goals	8102
Instructional Goals	8105
Curriculum Development, Resources and Evaluation	8110
Equal Educational Opportunities	8130

ELEMENTARY AND SECONDARY INSTRUCTION
Career and Technical (Occupational) Education	8220
Guidance Program	8230
Patriotism, Citizenship and Human Rights Education	8241
Civility, Citizenship and Character Education/Interpersonal Violence Prevention Education	8242
Community Education Programs	8243
Evaluation of the Instructional Program	8250
Programs and Projects Funded by Title I	8260
Instructional Technology	8270
The Children’s Internet Protection Act: Internet Content Filtering Safety Policy	8271
Instruction for English Language Learners or Students with Limited English Language Proficiency	8280

INSTRUCTIONAL MATERIALS
Purposes of Instructional Materials	8310
Selection of Library and Audiovisual Materials	8320
Objection to Instructional Materials	8330
Controversial Issues	8331
Textbooks/Workbooks	8340
Use of Copyrighted materials	8350
Religious Observances	8360
School Calendar and School Day	8410
Opening Exercises	8420
Independent Study	8430
Homework	8440
Home Tutoring (Temporary Instruction)	8450
Field Trips	8460
Out-of-Country and Overnight Domestic Study Trips	8461
Exchange Program	8462
Home Instruction (Home Schooling)	8470

Maintained in accordance with the Shenendehowa Central School District Web Publishing Guidelines by Kelly DeFeciani, Public Information Officer. Copyright © 2004 Shenendehowa Central Schools, 970 Route 146, Clifton Park, NY 12065; Phone (518) 881-0600. All rights reserved.