SHENENDEHOWA HIGH SCHOOL
Clifton Park, New York
FROM: Tutor Support Secretary
RE: Home Tutoring
The following documents identify guidelines and procedures for the implementation of home tutoring. The student’s counselor will work with all involved to facilitate the delivery of learning opportunities at a time when the student is unable to attend regular classes held at school. The tutor support secretary manages the implementation of tutoring services according to established guidelines and procedures.
If there are issues or questions that need to be resolved during the time tutoring is delivered, individuals should contact others in the order/sequence identified below for each.
SHENENDEHOWA HIGH SCHOOL
HOME TUTORING-BOARD OF EDUCATION POLICY, GUIDELINES AND RESPONSIBILITIES
Board of Education Policy
Tutoring – The Board of Education recognizes the importance of providing instruction and facilitating student learning during periods when a student is unable to attend school.
Tutoring or an alternative educational setting is required to fulfill the requirements of a IEP, a 504 plan, and for a student who is compulsory age who is unable to attend school. A student may be eligible to receive home tutoring when evidence is provided to a school administrator that the student will be unable to attend regular classes held at school for an extended period of time (usually more than ten days) due to illness, injury, or suspension from school as a result of a due process hearing.
Secondary students will be eligible for up to two hours of tutoring per week, per course on days when school is in session. Elementary students will be eligible for up to five hours of tutoring a week.
Guidelines and Responsibilities for Home Tutoring Service
Eligibility – A student will be eligible to receive home tutoring when evidence is provided to a school administrator that the student will be unable to attend regular classes held at school for an extended period of time (usually more than ten days) due to an illness or due to suspension as a result of a due process hearing. In cases involving illness, evidence must be provided on the Home Tutoring Eligibility form by a medical professional (i.e. physician, psychologist.) In cases of suspension, the building administrator implements the determination of the due process hearing. Eligibility for home tutoring will be reviewed by the school administration and the appropriate school counselor every six weeks.
Amount and Duration of Service – Home tutoring is individualized instruction; one tutor with one student per subject. Every effort will be made to provide appropriate instruction for all scheduled courses. Home tutoring may be provided for up to two hours per week, per course, on days when school is in session during the time when a student is unable to attend regular classes.
Procedures to obtain home tutors can begin once eligibility has been approved by a school administrator. Home tutoring can be delivered by Shenendehowa teachers and district approved tutors as soon as appropriate arrangements (date, time, location) have been mutually agreed upon by the tutor and the parent/guardian of the student.
When the student resumes attending classes at school home tutoring will normally end, and the student’s class assistant principal will distribute the Completion of Home Tutoring form to the parent, to tutors and to school staff. If a school administrator determines that there are extenuating circumstances for a student, the school administrator may approve additional home tutoring services for the student (not to exceed a total of eight hours) after the student resumes attending regular classes held at school. This exception will be recorded on the Completion of Home Tutoring form by the school administrator.
Delivery of Service – Tutoring will usually take place at the student’s home. A parent or responsible adult must also be present when tutoring service is delivered at the student’s home. Tutoring service may also be delivered at public libraries, CAPTAIN facilities and, in certain cases with the prior approval of the class assistant principal, at the school building between 3:00 pm and 6:00 pm.
Payment for Tutors – Payment is made for the time instruction is delivered to the student at the hourly rate established annually by the school district. Payment is not made for preparation of lessons or for transportation (time, fuel, etc.). Tutors submit the Report of Home Tutor Service form to the building main office at least every two weeks for processing of payment for tutoring service.
If, upon arrival, the student is unavailable for a tutoring session that had been previously arranged and agreed to by the parent/student, the tutor may submit for one hour of payment on the Report of Home Tutor Service form. If the student is unavailable a second time, the tutor must discuss this problem with the parent/student and report it to the regular teacher. If the student continues to be unavailable, this problem should be brought to the attention of the department administrator and/or the student’s counselor.
Continuation of Service – Effective delivery of home tutoring service requires effort and cooperation from all involved. If there is on-going difficulty with arranging and delivery of home tutoring services, this problem will be addressed with the parent by the student’s counselor. If problems continue the counselor will report the situation to the class assistant principal. The class assistant principal will have the option to discontinue home tutoring service, by course, and advise the parent of other options for the student.
Recording Attendance for the Student – The student will be recorded as present from the date home tutoring was approved by the class assistant principal until the date the student returns to regular attendance at school. The student’s name will be recorded under the heading, Home Tutoring on the absentee list for every day school is in session during the time period the student receives home tutoring service. Classroom teachers will consider the student present for classroom report card attendance purposes. The student’s counselor will document in the student’s cumulative file the time period when home tutoring services were provided.
Responsibilities for the Delivery of Home Tutoring
Parent – Discuss the student’s situation with the class assistant principal; process the Home Tutoring Eligibility form. Make mutually agreed upon arrangements with each tutor for the delivery of home tutoring services; communicate with the tutor, teacher and/or counselor if there are questions or problems. Sign the Report of Home Tutoring Services form. Notify the class assistant principal of the date when the student will return to regular classes.
Class Assistant Principal – Discuss the student’s situation with the parent. In medical cases provide the Home Tutoring Eligibility form to the parent if home tutoring seems to be appropriate, and e-mail the attendance clerk, the counselor, and the school nurse that the Home Tutoring Eligibility form has been issued. In disciplinary cases notify the counselor of the discipline determination. In both cases make arrangement for homework assignments for the student. Distribute the Completion of Home Tutoring Services form when the student resumes attending classes held at school.
Determine action to be taken on Home Tutoring Eligibility forms submitted to the building main office by parents or medical professionals. Sign Home Tutoring Services forms for payment. Review circumstances when home tutoring services are not being delivered effectively, by course, to determine if tutoring should be continued.
School Nurse – Communicate with parent/student, medical professionals, school counselors and teachers when appropriate.
Counselor – Work with all involved to facilitate the delivery of learning opportunities at a time when a student is unable to attend regular classes held at school. Contact the parent, school staff and the tutor support secretary to initiate home tutoring upon receiving notification of approval for home tutoring services for a student. Communicate with the appropriate department administrator if there are circumstances that may affect the delivery of home tutoring services for a specific course. Monitor the home tutoring process, as needed, through communication with the parent/student and school staff. Discuss with the appropriate department administrator situations when home tutoring services are not being delivered effectively and, if necessary, refer such situations to the class assistant principal.
Tutor Support Secretary – Distribute the Request for Home Tutoring form to the student’s teachers when notified by the student’s counselor. Establish and maintain a list of teachers, by department, who are interested in providing home tutoring; use that teacher list and the district approved tutor list to obtain a tutor for each course. Record on the master copy of the Request for Home Tutors form the names of tutors, by course, and the date the tutor was assigned. Distribute the Home Tutoring Documents packet to the parent/student, to each regular teacher, and to each tutor. Obtain another tutor when necessary. Report unusual circumstances to the student’s counselor.
Attendance Clerk - The student will be recorded as present in school from the date home tutoring was approved by the class assistant principal until the date the student returns to school. Record the student’s name under the heading Home Tutoring on the student information system.
Student – Participate in the arrangements for delivery of home tutoring service; cooperate with the tutor and make the effort necessary to complete assignments during and after the tutoring session. Sign the Report of Home Tutoring Services form after each tutoring session.
Regular Teacher of the Student – If possible provide tutoring service. Contact the department administrator if there are unusual circumstances that may affect the delivery of home tutoring for a specific course. Teachers who deliver home tutoring must do so outside of normal school hours. Provide assignments regularly using the Teacher-Tutor Instructional Log; grade all assignments and assign interim and marking period grades. Communicate with the tutor, the parent or student, and the department administrator when necessary.
Tutor – Make mutually agreed upon arrangements with the parent/student for the delivery of home tutoring services. Home tutoring is individualized instruction (one tutor with one student per subject). Obtain books and materials from the regular teacher. Obtain assignments regularly, deliver instruction, record student assignments and report student achievement to the regular teacher using the Teacher-Tutor Instructional Log. Communicate with the student/parent and the regular teacher to resolve any problems. Complete and submit the Report of Home Tutoring Services form to the building class assistant principal at least every two weeks.
Department Administrator – Keep a file of notices received from counselors regarding students who will receive home tutoring services. Assist the regular teacher, if necessary, in developing appropriate assignments for students. Communicate with the regular teacher and the counselor if there are problems related to delivery of assignments, students completing assignments, or grading. Discuss with the counselor if a situation should be referred to the class assistant principal if home tutoring services are not being delivered effectively.
Director of Student Services – Assist in the development and implementation of Board of Education policy and regulations regarding the delivery of home tutoring services. Review and sign Report of Tutoring Services forms. Contact the counselor or the class assistant principal if necessary to discuss a problem relating to home tutoring services.
Director of Financial Services – Authorize payment of tutoring services based upon approval by Building Administrator and Director of Student Services.
SHENENDEHOWA HIGH SCHOOL
Teacher-Tutor Instructional Log
This document is the record of work assigned and completed by the student. It is filled out by the teacher and should accompany any work exchanged between teacher and tutor.
Student___________________________ Phone # _____________ e-mail ____________
Grade Level: (circle) 9 10 11 12 Counselor ___________________
Teacher __________________________ Phone # _____________ e-mail ____________
Tutor ____________________________ Phone # _____________ e-mail ____________
Date tutoring begins: ________________ Anticipated ending date: _____________________
Assignment #: _____ Date distributed: _______ Date due back: ______ Date returned: ______
Assignment #: _____ Date distributed: _______ Date due back: _______ Date returned: _____
Assignment #: _____ Date distributed: ______ Date due back: _______ Date returned: ______